Morning all.
I’ve been asked to ensure that we have sufficient licences to cover our use of Globe Software’s Atlas tool with our new install of AX 2012 R3, and work out what we’ll need going forwards to use AIF to integrate with our trading system. I can’t find any definitive answers anywhere so I’m hoping someone will be able to point me in the right direction.
We are currrently configuring Atlas to point at AX to upload journals and do some reporting. We have the correct mixture of Atlas licences so I’m not worried about those, but what I can’t find is what level of Dynamics licence an Atlas user will require in order to perform these tasks. The two main designer users both have enterprise AX licences so I assume they’re fine, but what will other users need in order to run reports, or upload journals using pre-defined templates?
In the future we will be connecting an in-house developed system to AX. I’ve seen the phrase “A licence that has access to AIF” bandied around on another forum (quoted from some MS CBT prerequisites), and an MVP answered one similar but unrelated question with “The services are part of the Connector administrator role. This role has no requirement on the license.” and then explained which roles are needed in order to configure the service, so I’m none the wiser.
Can anyone point me at a page that tells me clearly what we need in terms of licences in order to connect such third party apps or tools to Dynamics AX?
Thanks
– Kevin
Users need the same CAL regardless of how they access AX. In other words, it doesn’t matter whether you’re creating a journal through the AX client or throurg Atlas, you need exactly the same license. Therefore you’ll find your usually mechanisms to find out what CAL is needed for individual users.
Let me quote the Dynamics AX 2012 R3 licensing guide:
Multiplexing does not reduce the number of licenses required to access the Microsoft Dynamics AX 2012 R3 solution. Any user or device that accesses the Microsoft Dynamics AX 2012—whether directly or indirectly—must be properly licensed.
(…)
Microsoft Dynamics AX 2012 R3 CALs are required for users or devices that input data into, query or view data from a Microsoft Dynamics AX 2012 R3 Server through a poling device. This includes users or devices who view data through web-based applications or enter information into a database through an intermediary product.
Hi Martin. Thanks for your reply.
OK so if a user will be entering a GL journal through Atlas, I should find the menu option to perform the same task and check the licence level required for that (Enterprise). That makes sense. Similarly if someone is running a report that queries into Suppliers then presumably the option to view suppliers / vendors is the one to look at.
What about where there is no matching menu option? For example we were told in the training that Atlas can query and update any table at all in the whole of AX. There must be tables for which there are no maintenance options etc. Is there any other way to determine what licence is required to view or update a particular table?
Is your response true for AIF as well or is AIF a special case? If we’re taking data entered into another system and translating that into a number of financial postings, do we need to licence every user who is entering potentially postable data into the other system to have access as if they were sat at the AX client?
Thanks
Kevin
I assume that if you can do anything, it requires Enterprise CAL.
CAL levels are set on Entry points, not tables, therefore there is no clear mapping between tables and CALs. Access to the same table from two different menu items may require different CALs. If you have access to both, you need the higher one.
Regarding AIF, it’s covered by my previous answer. Or do you see anything there that would exclude AIF? I don’t.
Nevertheless ask Microsoft if you want an authoritative answer. Or maybe the vendor of Atlas already sorted it out with Microsoft and will give you some details.