Since 2012 if you have been sending invoices with emails as PDF files to customers in other countries, then these invoices must be electronically signed (certificate), to prevent the file being changed.
Previously I have recommended my customers to use an add-on for NAV to handle PDF-mail (ExpandIT Mail IT), as it was the only solution I could find for NAV.
The answer to my own question is that standard NAV is NOT in appliance with EU’s invoicing rules.
But how did you solve this requirement in your company? If you have customers in other EU countries?
Have any of you found a way to sign the pdf files with a certificate, after NAV have created it?
With “done” you meant “none”? I am sure that it’s much more complicated to change the standard of document sending in this versions. I am using 2013R2 so no standard mailing in there.
I haven’t tried yet, but I’m sure it should work for bulk sending invoices.
It’s not so much that it’s complex to use BullZip. It just means that a lot of extra code needs to be added, to support something which should be out of the box.
I’m just surprised. Does no one live up to this requirement today? Or does everyone use BullZip?
But there must be a way, where we can “just” sign the file created by NAV with the certificate. If that was possible, then we could still use the out-of-the-box functionality for PDF and get it signed.
I haven’t found a native way to sign documents in NAV. I think this is strange too.
most of the companies here in Romania (small - mid) don’t know about this requirement. Also alot of Dynamics NAV partners here in Romania don’t implement certificates.
I know alot of companies which use NAV and other which don’t use NAV (SAP, ORACLE, other local ERP systems) which don’t sign their document. (Clients and Vendors of ours)
One recent case where electronic signing of mails and documents was not used or understood in Romania(I think germany too) has made 40.000.000 EUR of damages to a company named Leoni AG. www.tripwire.com/…/
If big companies don’t understand the importance of signing documents and mails, how do you want smaller bussines to understand it?
People/Companies just don’t know about it. . ., that’s the reality.
I think that ERP/Accounting/Invoicing - systems should be required by law to implement and enforce certificates just to ensure safety of bussines who don’t understand the risks.
as far as I know, the requirement to accept only signed PDFs has been dropped by EU (and local, at least DE) law in 2012. It was one of the high points of Edmund Stoiber’s initiative to reduce bureaucracy (yeah, I know). However. This was a major plus, since the requirement to sign PDFs (securely, verifyable) vanished over night. If the recipient of such an invoice doesn’t care (they check the invoice against order/contract before paying, don’t they), and the law doesn’t care… it is not required.