How to do Allocation through Chart of Accounts in Dynamics AX 2009

Hi,

Can anybody tell me, What is the purpose of Allocation in Setup Button in Chart of accounts as it is already been there in the General Ledger → Setup–> Posting → Ledger allocation Rule?

Is there any difference between both the allocation or both are same?

If there is difference then How can I allocate the amount through Chart of Accounts?

Please tell me ASAP

Thanks in advance [:)]

The Allocation in the setup button is used,

when you want to allocate some percent of amount - to another account during the posting

and you need to enable it in- General tab-> Allocation - yes

As per my knowledge goes both are same - > in COA it is for a particular char of account

and even in Allocation rule you can specify the allocation percentages for all accounts…(Here u can find some more features- like different allocation method)

see AX help documentation for more stuff…

Hi…

Kindly tell me How can I enable it and execute it after giving percentage in allocation field under Chart of Accounts as i am not getting any field related to ‘YES’ as mentioned above.

Rgds,

Mohit Khanna

So far as i know there are differences. let us go through these.

First let us talk about purpose of Allocation in Setup Button in Chart of accounts .

For example we want that a 15% of a ledger account X should go to another ledger account Y. it means, you want whenever you post an amount to X Account , 15% of that amount should be deducted from X account and it will add to ledger account Y. For example if the amount is $ 1000.00 then entry will be as follows

X A/c-----------------------Dr/Cr $1000

Offset A/c

and then another automatic entry will come

Y A/C----------------------Dr/Cr $ 150

X A/C

To activate this Allocation Term for X A/c you go as follows

General Ledger → Chart Of Accounts -->X A/C → General Tab → Administration → Allocation (Tick It).

Then go to Set UP (Button) → Allocation Terms and define To Account = Y A/C and then dimension of Y A/c and in % define 15.

then the whole set up will be completed. and whenever any entry will hit this account, 15% of that will go to YA/C by an automatic system generated entry. but note: that system generated entry will use the same voucher number as it was for your initial entry which has generate this entry.

Now Come to 2nd type General Ledger → Setup–> Posting → Ledger allocation Rule

This is in 4 steps

  1. Create an allocation Rules

  2. Create an allocation Rule’s Source details & Destination details

  3. Then create an allocation Journal

  4. Process an allocation Request

so nothing will be posted automatically in 2nd case and basically it works as periodical Journal rather than system automated journal.

Thank you sooooooooooo much

Hi,

I am unable to find the Allocation rules under

General Ledger → Setup–> Posting → Ledger allocation Rule

Do I have to enable some Security Key

regards

Administration - Setup - System - Configuration.

General Ledger advanced - Allocation.

Is it ticked?

Dear Adam,

First of all thanks for thequick reply.

YES, it is ticked.

regards

Thomas

Hi Adam,

I checked the license and the cusotmer has not purchased FINANCIALS III (which comes only with BRL-Advanced Management)

I think this is the problem, i am not sure, but i have a strong doubt.

regards

Thomas

Financials III has generated allocations, but this relies on allocations being activated from Financials II. Is General Ledger Advanced not in your configuration?

Hello Thomas

I am using Axapta 2009 and have the same problem you mentioned about not seeing:

General Ledger → Setup–> Posting → Ledger allocation Rule

Did you resolve the issue?

Regards

Jon

Very good blog about the Ledger Allocation rule (manually).

http://dynamicszone.blogspot.in/2009/09/allocating-transactions-in-ax2009.html

Can this allocation be used in ledger accounts setup under inventory posting profile?