One of my client is asking that he doesnot want to create the vendors masters unnecessairly.
it is a bulk drug company , so for a single material client will issue the enquiry to minimum 15 suppliers .( all are new suppliers)
that means Client will issue the purchase enquiry to number of suppliers ( like perday they will issue the enquiries to 15Vendors for same item ). after they receive the Purchase quote , client will select one supplier , to place the purchase order .
if we keep creating the vendor master then list will increase .
so at that time only they want to maintain the vendor master History..
So how to do this in Navision .
Block the vendor is not a proper option
experts already you faced this problem , let me know your solution on this.
You write: “all are new suppliers” - “list will increase” -“block is not an option”
It might just be me who doesn’t understand it. But what’s the problem? If they are all new suppliers, then why does it matter that the list will increase?
In sales you have teh ability to enter a quote on a contact, not a customer. The same functionality is not present in purchasing, but I would suggest you look at this if you want to go this way. You may also want to look at some form of request for quote process for comparisons etc. When you have a business like this they will accept the quote based upon number of factors, and you need to be able to present these back, so you capture feedback on the quote and analyse them to make the best purchasing decision. Basically though if you do not want to create vendors you need to modify it, unless you load them all on a generic vendor and alter the address each time!
Just create a generic vendor. Create a Purchase Quote Request. Export to Excel or Word then in word alter it for each vendor and post it out. When you get your best quote back. Enter that one as the actual vendor.
If this is a normal business process, I would consider keeping this all inside NAV and do something like create a “Prospect Vendor” table, and have a field on the purchase quote that links to that table. Use the ‘dummy’ Vendor on quotes, as David suggests, and when the quote is converted into an order, you can then create an actual Vendor record as part of the order creation process. You could even get fancy with Vendor Templates and stuff like that.