"G/L Account" option in Sales/Purchase Orders...

Business Central/NAV User Forum
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Hi friends Can anyone through light as to why G/L Account is given as an option in the Type field in Purchase/Sales Order, Invoice LINES … The reason mentioned in the Tutorial is that —“ this option should be selected if the amounts on the sales line are to be posted directly to G/L” and nothing more than that was given. Can anyone explain some situations where we need to use G/L account as an option in Purchase / Sales Orders, Invoices etc. Thanks in advance[^] With regards, Pavan Kumar Kanagala

2

hi pavan , with respect Navision’s significance it means that u can add any others charges for the particular invoice . say for instance u wanna add some charges,taxes,cost, which should not attached to the item but should be added to , for that transaction or for that invoice , then what u need to do is , " select that G/L account and post the value in the ledger account directly" . i hope i made u understand correctly. could also be like any expenses incurred for a particular invoice and u need to capture the same … so u can post it as G/L account and make a report to capture it separately.

3

Hi, Ideal scenarion would be of a company which makes sell of services like AMC’s,sell of software product,in that case they would directly mention the G/L account along with appropiate dimensions like product code,Department code etc. Regards, Rajesh

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We use it to add: Freight Charges, Miscellaneous Charges, Damage Goods Allowances, etc. that are part of an invoice or PO.

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Hi Credit memos for incorrect prices where you do not want to receive the stock back in and re-issue the invoice - so you push the credit direct to a GL account. Do it here rather than as a journal so you can print it out and send it to the customer.

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Hi, To purchase/sale of stationary or loose tools, u could give GL Account directly as they r not the part of inventory and they could not be consider as Item Charge.

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Hi A situation where you may want to post directly to a G/L account is where you are paying a utilities invoice, e.g. electricity, telephone etc, or you may purchase staionary for the office and want to expense it directly and not record it as inventory, other situations are where you purchase a service e.g some consulting time. Hope this helps. Cheers Peter

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Thanks a lot guys… with regards, pavan