Error getting while posting the PO

Finance and Operations/AX User Forum
1

Why this error is displaying while posting the PO . “You are attempting to enter values that will change the source document amounts for this purchase order. Because invoicing of this purchase order has started, you are not allowed to make changes to these values.”

2

Hi ,

What are you doing exactly and when do you get this error message ?

Thanks and Regards,

Kevin David

3

Hi David,

Thank you for your response,

previously I didn’t tag the operation division. when I put the operation division and resubmit the PO. Then it gives the above error. Can you please help me how to resolve this issue.

Thanks & Regards

KP

4

You can’t do it for this PO as it is already “Invoiced”. You can do in case if the PO is not yet Invoiced.

5

Hi Santosh, please correct if am wrong.

If PO is partially invoiced, then cant we change the qty in PO? Though am not reducing less than the invoiced qty, it is throwing same error. This scenario can happen right…tht bcause of poor quality from my vendor, I can stop receiving the balance and can update PO qty to the received qty only. What need to be done in that case?

6

You would use the deliver remainder function to cancel the balance.

7

Yes, Adam is right. And in R2, I don’t think we can edit the quantity of a partially invoiced line. Just check it once

8

Thanks Santosh n Adam.

Checked, in 2012, it will not allow to update PO line qty if it is partially received.

Also, yes we can use delivery remainder to cancel the PO qty, but in the system we will never know what is the cancelled qty.

In PO > General tab > Line qty, we can know how much is ordered, received, invoiced and from that only we can derive the cancelled qty, if there is any deviance. Is thr any way, where cancelled qty can be reflected in PO? Is it a customization?

Regards, Elmer

9

In my view, it’s not so important to know how many orders and how many quantities are cancelled, other side, I don’t think such kind of information can be seen from AX without customization.

If any organization is looking for such information I’m sure they would also look for the reason for “Cancellation”. So,I believe it’s a customization.

10

The deliver remainder as you state gives you the net cancelled quantity, but it does not give you reasons. If you want to report on it then it depends upon what you actually want but a base report would still be a customization - the point is the process is there and then so is the data, altering the ordered quantity gives zero visibility.