AX 4.0 Accounts Payable Purchase Order Invoice Posting

Finance and Operations/AX User Forum
1

Our accounts payable department has vouchered a purchase order in full (by mistake). The purchase order was only partially received at the time. This caused AX to post a receipt to the InventTrans table for the difference between the purchase order Ordered quantity and the Actual packing slip updated quantity. This resulted in both our inventory and our payables to be overstated.

Is there some way to stop AX from posting these “phantom” receipts and instead throw an error message if the user attempts to voucher a larger quantity than was packing slip updated? I have attempted to stop this via security but have been unsuccessful to this point.

Thanks

2

On the stock model setup group tick the receiving requirements, then you should get a matching error.

3

Adam, I cannot locate this stock model setup group in AX or any setting labeled “Receiving requirements”. Is this the same as the Inventory Model Group? Within the inventory model group setup, there appears to be only one setting which affects the physical update of item receipts labeled “Registration requirements”.

4

You are right… with this field you can control the over booking invoice qty than received qty.