I have transferred the Fixed Asset into AX 2012. We have machines in Fixed Asset which have parts but those parts are independent Fixed Asset as well. Now we want to associate these additional parts to main fixed asset. Please advice how this can be accomplished.
There are 2 ways to do it!
You can add parts by using the Acquisition Type > Acquisitions and add the current parts in the fixed asset Acquisition journal …
Note : For this method … the parameterAcquire multiple assets shoudl be clecked in Fixed asset parameters!
Another way of doing this is using the Acquisition type > Acquisitions Adjusment
Thanks for your reply. I need some more elaboration. Normally these additional parts are purchased through procurement cycle and then need to be transferred from inventory. Now should I create new fixed asset for each part and then will add Acquisitions for this or simply transfer it from inventory to main fixed asset. also couldnt understand following.
“Note : For this method … the parameterAcquire multiple assets shoudl be clecked in Fixed asset parameters!”
Let me give u an example in the next few post to follow!
Suppose you buy a laptop… u will enter it in the FA journal as laptop…
Now if u also get a charger and a spare battery with it… u need to add these items to laptop… so there are 2 ways of doing it…
First go to FA>Setup> Fixed asset parameters
check the column : acquire multiple acquisitions
When this is done, u can enter the battery and charger in the fixed asset journal
where acquisition type will be > acquisition (enter this the way u enter laptop in the first place)
Second scenario is the next post!!!
Now the second method is when the Allow Multiple acquisition is NOT check in the general ledger parameters…
In this case, U have to enter the laptop charger and battery in the FA journal as follows:
Acquisition type > acquisition adjustment … this will add these spares to the main asset laptop!
Thanks for your detail answer. Now let me describe it in detail with your example. In my case, all three items are purchased through Procurement. They all are opened as inventory items. Now when I will transfer laptop into Fixed Asset, it will be opened in Fixed Asset as new. Now if I transferred charger and battery to fixed asset, what should I select now. Should I create new FA or I may add them to already opened laptop. When I add them to laptop FA, they lost their presence. They contain no record in Inventory nor in FA.
2ndly, if I entered them FA through FA journal, I should select same FA account in all three lines and my laptop FA will increase with the value of battery and charger. Should I be able to see these two adjustment in the Laptop FA in future. If I want to know that what is total cost of my laptop and what are the parts those are purchased with it.
One solution which I have in my mind that I should enter charger and battery in FA journal and then record these two in Additions of laptop FA. Please confirm if this will work.
hey
There is a completely different approach if they were bought as Inventory items…
These items should be entered in the Inventory to fixed asset journal not the FA journal…
Step 1
Go to Fixed assets and create a fixed asset called laptop
Step 2:
Go to Fixed assets> Journals > Inventory to Fixed asssets
select the Inventory to Fixed assets journal and click Lines. There as a journal entry
select Name : laptop
transaction Type: Acquisition
Item Number : The Item Number as laptop
Now enter a new line:
select Name : charger
transaction Type: Acquisition
Item Number : The Item Number as charger
Now these two items together make a fixed asset…
I hope I am clear… Also if u the answer is verified click the verified button for future Users!
Thanks
Chitanya Chitturi
A picture worth a 1000 words. Here are the snapshot of same transaction. Below is Inventory to fixed asset transaction.
And here is transaction for Laptop FA after inventory to fixed asset transaction.
Now my problem is that I want to see the existence of Battery and charger even if I have transferred them into laptop FA. But there is report which can show the exact item. Only amounts are there. As after transfer to fixed asset, these items will not show in inventory anymore. So if in future, I want to track where these items are gone or on which fixed asset they were attached, how I will be able to track them.
I had a similar issue before, I think if u want to keep track of this Item or any item than u have to ask your developers to customize a form that will help you keep track of the items that were transferred to fixed assets… That is my understanding… I might be wrong!
Here is another way to check the item… If you know what item u are looking for!
Inventory and Warehouse management> common > On hand Inventory
select the Item you are looking for and double click the Item…Click transactions… It will show you the history of that Item…
Hello,
Can use the “Fixed Asset Addition Form” under (INMF/Fixed assets/Common/Fixed assets/Fixed assets), to maintain details of add on/improvement to the current asset. The form is just for informative purpose.