Reverse a Production order in Nav


I would like to know how to reverse a production order in Nav 2009 (tailored program). We order a batch of T-shirts from a print company with a set quantity about a week ago. We did not received the exact amount (less quantity) of what we ordered and so we would like to change the production order as this will affect our inventory, online store and finance as the sales invoice as been posted already and inventory as been set as received on Nav.

In addition this inventory was partially divided. A part to stay in our warehouse and the other sent to a location to be sold. The inventory that was sent to the other location is actually sitting in transit in Nav, and because its part of the the same production order, it is not allowing us to reverse the process or void the order.

I hope that makes sense.

Help will be greatly appreciated.


Welcome to DUG!!

First workround is to post negative quantity to all the consumption and output items in the production order.

  1. At the production order that you have posted wrongly, click on Ctrl + F5 to see the posted item ledger entries.

  2. Note down the posted quantity for each item and then close the Item Ledger Entries window.

  3. Click on Line → Production Journal to open the Production Journal window.

  4. Enter the negative quantity of the quantity that you have posted wrongly for each item. Refer the quantity that you have noted down earlier from the Item Ledger Entries window.

  5. Navision will force to select the applies-to-entry field on the output line if you have put a negative value in the quantity field. For this case, select the output that you have posted wrongly. You can only select applies-to-entry for item ledger entry which is still open. If the Item Ledger Entry status already set to close, then you can skip the subsequent steps because you are too late to use this workaround. If you can select the applies-to-entry, then you can proceed to step (6).

  6. Post the Production Journal again.

  7. Repeat step (3) to (5) for each production order lines.

This method is the easiest and it will reverse the production order to the state as it has not been posted before. If you prese Ctrl + F5 to check the Item Ledger Entries again, you will find each consumption and output lines have one positive and one negative entry to contra off each other.

If you are too late to use the first workaround, you have to use the Item Journal to do positive adjustment on the consumed quantity and negative adjustement on the output quantity.

Neither method is pleasent to use. So, check the production order carefully before post to avoid this tedios work.

Dear Amol,

Thank you so much for your step by step guide!