About dimensions

Any body can give a clear explanation about dimensions.

Means where we should add the Global dimensions, shortcut dimensions and Budget dimensions and what’s the importance it have

and how those will be useful in analyzation ,

how we can differentiate the Global, budget, shortcut dimension while we are adding to tables is there any rule…

plz any bodyyyyyy reply meeeee

Did you read Online Help?

Please read Dimension Table in Online Help, you will get all info…

Press F1

Straight from NAV Help

What is a dimension and a dimension value?

A dimension is data that you can add to an entry as a kind of marker so that the program can group entries with similar characteristics and easily retrieve these groups for analysis purposes. Dimensions can be used throughout the program on entries in journals and documents, as well as budgets. The term dimension is used to describe how analysis occurs. A two-dimensional analysis, for example, would be sales per area. However, by using more than two dimensions when creating an entry, you can carry out a more complex analysis at a later time, for example, sales per sales campaign per customer group per area.

Each dimension can have an unlimited series of dimension values that are sub-units of that dimension. For example, a dimension called Department can have departments called Sales, Administration and so on as subunits. These departments are dimension values. Dimensions and dimension values are user-defined and unlimited, which means you can create dimensions tailored to your company’s needs and business processes. However, some dimensions, such as account number and date, are already defined for you by the program.

Why should you use dimensions?

A company’s accounts are made up of many entries from many different sources and are associated with numerous activities within the company. It is often necessary to create statements, statistics and analyses that are extracts of the complete financial statements. These extracts can be created using individual dimensions or combinations of dimensions.

If you set up a dimension called Department, and then use this dimension and a dimension value when posting an entry, you can later retrieve information on, for example, which items have been sold by which departments. If more than one dimension has been used on posted entries, the user can create a richer analysis of a company’s activities. For example, a single sales entry can include multiple dimension information about which account the item sale has been posted to, where the item was sold, who sold it, and what kind of customer made the purchase.

By using dimensions, you can analyze trends and compare various characteristics across a range of entries. The analysis view functionality is particularly effective for this purpose, but you can also use filters, account schedules and reports to create informative dimensions analyses.

It is also possible for you to use dimensions to support business rules by influencing how a user can combine dimensions and how dimensions can be posted. This may be useful if certain departments are not allowed to use particular accounts or sell to particular customers.

Dimension types

You can define as many dimensions as you need in your company, and you can define an unlimited number of dimension values for each dimension. All dimensions defined by you can be used on entries in journals and documents, as well as in dimensions-related reports and batch jobs.

You can also attribute extra functionality to some of the dimensions, as explained in the following:

Dimension Type


Global dimensions

You can select two global dimensions from the dimensions already set up. The dimensions selected by you to be global dimensions are available for use through out the program. This means that global dimensions can be used as filters for G/L entries, as well as on all reports, account schedules and batch jobs. Both global dimensions are also automatically made available by the program for use on entry lines and document headers as shortcut dimensions.

Global dimensions are typically a company’s most used and important dimensions because of their availability throughout the program. You can change the dimensions that are defined as global dimensions in a batch job that updates all records. This process can take some time.

Shortcut dimensions

With shortcut dimensions, the user can enter dimensions and dimension values directly on the lines in journals, and sales and purchase documents. For example, each individual user can set up a purchase document for their own specific needs. You click View, Show Column, and select the shortcut dimensions you use frequently in that particular document to be shown on the document line. You can specify a total of eight shortcut dimensions. The program defines the first two shortcut dimensions as being the same dimensions used as global dimensions. You can select the remaining six shortcut dimensions from among the dimensions your company has set up. These six shortcut dimensions can also be changed regularly to suit company needs.

To enter dimension information for dimensions not selected as shortcuts, you must use a separate Dimensions window.

Budget dimensions

When you create a budget, you can define four dimensions for each budget. These budget-specific dimensions are called budget dimensions. You select the budget dimensions for each budget from among the dimensions you have already set up.

Budget dimensions can be used to set filters on a budget and to add dimension information to budget entries.

Alt+F4 would work better.

Mr . Alex …If you dont Know the answer no need to give reply to the posts and dont waste the others time…

Trust me, I know the answer. I know how to read documentation and learn.

Sorry, but YOU are wasting other’s time by asking extremely stupid questions and demonstrating your total incompetency.



This kind of talk is not accepted here. If you want to talk bad about our members do that then please find another website. Here we help each other and no question is stupid or incompetent. In fact the concept of dimensions can be rather complex for someone who is not familiar with NAV. But we all have to learn first.

Not everybody can be as smart and intelligent as you! [|-)]